Position Overview
The Office Manager reports to the President – AOC Fuels, and is responsible for overall front office activities, including the reception area, mail, office supply purchasing requests and office facilities. The incumbent will be responsible for supervision of office staff to ensure maximum productivity, while also assisting other Arnold Oil Company Fuels departments and perform the duties of other office employees, as a backup, upon their absence.

The primary job functions include, but are not limited to:

General office duties which include:
Greeting visitors, answering a high-volume of incoming phone calls and delivering world-class service to our customers.
Scanning various paperwork to be sent to the proper locations.
Office supply management, purchasing and maintaining proper stock levels
Use of email to communicate with co-workers and outside entities
Filing paperwork
Recording daily time records accurately
Assisting walk-in customers and directing them in the proper direction
Assisting vendors with any questions or issues they may having.
Assisting Employees with questions or issues they may be having
Assisting applicants and if needed, direct them to proper person or department
Using computer and being able to navigate efficiently: Microsoft Outlook®, Excel®, Word®, PDI, and TimeStar
Accounts Payable: Enter invoices into PDI, reconcile statements and expense reports
Assist HR, Accounts Payable and Payroll as needed
Assist with setting up New Hire Orientation for new employees
Maintains good working relationships with customers and vendors.
Act as liaison between employees and upper management
Other tasks as assigned by management

The skill requirements include, but are not limited to:

Ability to work in a fast-paced environment
Strong organizational skills for alpha and numerical file maintenance
Keen attention to detail
Ability to keep detailed records
Courteous and polite manner with customers
Good working knowledge of Accounting principles
Ability to operate standard office equipment, e.g. copy machines, fax machines, telephone, computer, etc.
Ability to maintain in confidence all sensitive information gained through the performance of assigned duties and responsibilities
Ability to adhere to Company policies and work requirements

Education Requirements
High School Diploma

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Arnold Oil Company Fuels

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