GENERAL RESPONSIBILITIES:

The Inventory Replenishment Coordinator is responsible for ensuring the uninterrupted flow of materials throughout the manufacturing process by coordinating inventory replenishment, maintaining ERP system accuracy, and supporting production scheduling activities. This role serves as a key liaison between Purchasing, Inventory Control, Material Handlers, Saw Operations, Production, and other manufacturing departments to ensure materials are available when needed and inventory transactions are completed accurately.

The coordinator actively monitors inventory levels, researches discrepancies, assists with inventory adjustments and cycle counts, creates and closes production work orders, and maintains real-time ERP updates to support efficient production operations. This position also partners with the Production Planner to optimize production schedules, expand production wheels, and improve material availability across multiple product lines.

Success in this role requires exceptional attention to detail, strong analytical and organizational skills, the ability to adapt in a fast-paced manufacturing environment, and a proactive approach to solving problems before they impact production.

SPECIFIC TASKS AND DUTIES:

Inventory Replenishment Coordination

Monitor inventory levels to ensure timely replenishment of raw materials, components, and production supplies.
Coordinate material availability between Purchasing, Inventory Control, Material Handlers, Saw Operations, and Production.
Review material shortages and work proactively with Purchasing to expedite critical materials when necessary.
Track material consumption and identify replenishment needs to minimize production interruptions.
Assist in maintaining accurate inventory records through daily transaction verification and ERP updates.
Research inventory discrepancies and perform root cause analysis to resolve inventory variances.
Process inventory adjustments following established procedures and approvals.
Participate in cycle counts, physical inventories, inventory audits, and reconciliation activities.
Work closely with warehouse personnel and material handlers to ensure inventory transactions are completed accurately and in real time.

ERP & Work Order Management

Create, release, update, and close production work orders within the ERP system.
Maintain accurate work order information including material consumption, production status, and completion transactions.
Ensure ERP transactions accurately reflect production activity and material movement.

Monitor system integrity by identifying and correcting transaction errors.
Support continuous improvement of ERP processes and inventory accuracy.

Production Scheduling Support

Support the Production Planner by maintaining accurate production schedules and scheduling tools.
Assist with optimizing production schedules based on material availability, capacity, and production priorities.
Expand and maintain production wheels to include additional part numbers and improve scheduling flexibility.
Monitor production progress and communicate material constraints or scheduling conflicts.
Help balance production priorities to maximize throughput and minimize downtime.

Cross-Functional Coordination

Serve as a communication link between:
Purchasing
Production Planning
Inventory Control
Material Handlers
Saw Operations
Shop Floor Supervisors
Warehouse Operations
Quality Assurance
Continuous Improvement
Coordinate material movement and priorities to support production requirements.
Communicate inventory shortages, production delays, and scheduling changes to affected departments.
Support continuous improvement initiatives focused on inventory accuracy, material flow, and scheduling efficiency.

Reporting & Performance Monitoring

Generate and maintain reports related to inventory, production schedules, work orders, and operational performance.
Track key performance indicators (KPIs) including:
Inventory Accuracy
Schedule Adherence
Material Availability
Work Order Completion
ERP Transaction Accuracy
Identify trends and recommend improvements that enhance inventory control and production efficiency.

The job description is not a complete list of all responsibilities and duties performed by employees. Employees may perform other related duties as assigned by their immediate supervisor.

MINIMUM QUALIFICATIONS:

High school diploma or equivalent required; Associate degree in Business, Supply Chain, Manufacturing, or related field preferred.
Three (3)+ years of experience in manufacturing, inventory control, production scheduling, material planning, or supply chain coordination.
Experience working within an ERP/MRP manufacturing system (LillyWorks or similar preferred).
Strong proficiency with Microsoft Excel, Outlook, and Microsoft Office applications.
Experience researching inventory discrepancies and maintaining accurate inventory records.
Understanding of manufacturing workflows, inventory transactions, and production scheduling principles.
Strong organizational, analytical, and problem-solving skills.
Excellent verbal and written communication skills.
Ability to prioritize multiple competing responsibilities while maintaining accuracy.

PREFERRED QUALIFICATIONS:

Experience supporting purchasing or material planning functions.
Experience with inventory audits, cycle counting, and inventory reconciliation.
Lean Manufacturing or Continuous Improvement experience.
Experience working in a fast-paced, high-mix manufacturing environment.
Knowledge of production scheduling and capacity planning concepts.

KNOWLEDGE, SKILLS AND ABILITIES:

Detail-oriented with a strong commitment to accuracy.
Exceptional organizational and time management skills.
Analytical thinker capable of identifying trends and solving complex problems.
Adaptable and able to thrive in an environment with constantly changing priorities.
Self-motivated and able to work independently with minimal supervision.
Collaborative team player who builds strong working relationships across departments.
Proactive communicator who identifies issues early and drives timely resolution.
Customer-focused mindset with a commitment to supporting production success.

WORK ENVIRONMENT:

This position is based in a manufacturing environment requiring frequent interaction with production personnel, warehouse operations, and office staff. The Inventory Replenishment Coordinator regularly transitions between the production floor and office to verify inventory, resolve material issues, and support daily production activities.

IDEAL CANDIDATE PROFILE:

The ideal Inventory Replenishment Coordinator is a highly organized, detail-oriented professional who excels in a fast-paced manufacturing environment where priorities can change throughout the day. They possess a strong understanding of inventory control, ERP systems, and production operations, and are comfortable balancing administrative responsibilities with hands-on coordination across the shop floor.

This individual is proactive, resourceful, and driven to maintain inventory accuracy and material

availability while supporting efficient production scheduling. They build strong relationships with Purchasing, Inventory, Material Handlers, Saw Operations, and Production teams, ensuring timely communication and collaboration to prevent disruptions. Above all, they demonstrate accountability, adaptability, and a continuous improvement mindset that contributes to operational excellence.

Odessa Separator Inc

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Inventory Replenishment Coordinator