Please paste the following URL into a browser to view the entire job posting on the CAPPS Careers page.https://erphcmprd.cpa.texas.gov/psp/candidateportal/EMPLOYEE/HRMS/c/HRSHRAMFL.HRSCGSEARCHFL.GBL?Page=HRSAPPJBPSTFLandAction=UandFOCUS=ApplicantandSiteId=1andJobOpeningId=100055andPostingSeq=1Agency InformationThe Texas Department of Agriculture's Marketing and Public Outreach division is dedicated to enhancing the economic vitality and quality of life in rural Texas through its community and economic development programs. Division staff work with small rural hospitals, rural communities, Texas businesses, and various organizations and associations throughout the state.Job DescriptionWHAT YOU'LL DOThe Program Support Specialist for Marketing will perform entry level purchasing and procurement work for the Marketing section of the Marketing and Public Outreach division. Assist with coordinating administrative operations for the section to include purchasing and procurement, monitoring and maintaining budgets, and compiling and disseminating marketing information and data. Provide administrative and technical program support to the Director for Marketing and section staff. Work under close supervision with minimal latitude for the use of initiative and independent judgement.Essential Job DutiesCreate and route all requisitions and order merchandise, supplies, and equipment for the section; review requisitions for completeness and compliance; track the status of requisitions and purchase orders; and process receipts of purchases for the section. Maintain procurement records, both hardcopy and electronic. Update profiles of entities to ensure that information is current and accurate. Prepare bid design and print specifications for marketing/promotional needs and coordinate with vendors to ensure requested deliverables. Analyze bids, customer/vendor requirements and budget information, for purchasing decisions ensuring best value. Monitor contractor and vendor performance and compliance with marketing procurement.Manage and maintain the section's inventory.Provide administrative support for the section to include planning and scheduling meetings and/or conferences; maintaining section calendars and deadlines; and assisting with scheduling travel arrangements and preparing travel vouchers for staff, as assigned.Provide customer service and technical assistance to agency staff and the public; provide timely responses to issues and questions; make recommendations as appropriate. Respond to the GO TEXAN email, answering questions from the public, GOTEXAN members and potential members.Assist with monitoring and maintaining marketing funding from various sources; monitoring and analyzing section budgets, cost-recovery efforts, expenditures, and encumbrances to identify issues. Ensure all project budgets are reconciled on a monthly basis.Assist the Director for Marketing in preparing monthly, quarterly, and annual budget reports; prepare budget amendments as necessary. Assist with the preparation of fiscal information on proposed grants, projects, procurements and legislation as it relates to the section, TDA, and state.May assist in providing support and technical assistance to Texas producers; developing and establishing contacts to promote Texas agriculture industry and other section programs including GO TEXAN; and assisting with projects from initial concept until completion. Assist with maintaining contact database and records. May attend various functions to promote Texas products, services, and communities, to include stock shows, county/state fairs, trade shows, commodity sampling, conferences, webinars, chef/farm tours and other special events.Follow all TDA policies and procedures.Perform other duties as assigned. QualificationsTo be considered for the position, applicants must submit a State of Texas Application through CAPPS or WIT experience listed on the CAPPS application must state how each of the following qualifications are met:Bachelor's degree (One year of work experience related to the essential duties may substitute for one year of college).One (1) year work experience providing technical/administrative support. Work experience providing customer service.Work experience in preparing and developing reports and/or spreadsheets using MS Excel or similar software. Knowledge/Skills/AbilitiesKnowledge of purchasing and procurement methods and procedures, state procurement principles and practices, assigned commodities and products on the open market, supply sources, and principles of business administration and accounting.Skill in problem solving; providing customer service excellence to internal and external customers; and in the use of a computer and applicable software.Ability to perform arithmetical computations, to evaluate bids, to develop methods and procedures for locating supply sources, to maintain a system of recordkeeping, to maintain effective working relationships with vendors and suppliers, and to communicate effectively. Working ConditionsPhysical Requirements and Working Conditions: Normal office work environment and may have exposure to dust and environmental allergens consistent with normal business activities and human contact. Mostly sedentary in nature but may involve working outdoors; extensive moving and remaining stationary; walking and standing for long periods of time; exposure to animals in livestock settings; pulling and pushing; kneeling, stooping and bending; performing tasks requiring fine motor skills and coordination; and safely lifting and carrying items weighing up to 30 pounds. Must be able to work extended periods at a computer and may require working extended hours and some evenings and weekends, as needed. May involve travel, occasionally overnight (up to 5%). BenefitsThe State of Texas offers a variety of benefits for you and your family that are comprehensive and, on average, make up about one-third of total compe
